How to Select the Best Printers for Small Business

Elie Vigile

Not sure what kind of printer you should buy for your business? Read on to learn about how to choose the best printers for small business.
When it comes to printing out important documents for your business, every printer is definitely not created the same. You have to produce high-quality documents at a rather quick pace. Depending on what sort of business you run you may need one of these qualities over the other.

When you’re in a store surrounded by different kinds of printers it can be difficult to pick one out that contains all the features that you need to run your business. This is especially true if you’re a new business owner who has never bought one before.

Keep reading to find out how to pick the best printers for small business.

Best Printers For Small Business

1. What Are Your Requirements

Finding best printers for small business seems easy but you should really do well research. Before you head to the electronic’s store or open a webpage to start browsing, you need to sit and make a list of your printer requirements. For example, how fast do you need to print out documents? Are you printing full out professional brochures?

If you only print text documents then you don’t need a printer that can output high-quality images. Also, look at printer sizes and ask yourself if your office can even hold a huge machine or multiple ones for that matter.

2. All-in-Ones Can Save Space

If you don’t have a lot of space in your office then an all-in-one printer might be your best bet. As the name suggests it’s a printer that can do everything so you won’t have a need for multiple machines. While this sounds expensive, they are actually fairly affordable as well.

Cons of All-in-Ones

While an all-in-one printer can save you space in your office and won’t drain your budget, it’s not without its faults. If you have a bunch of employees there will come a time when a jam will happen.

Imagine having ten employees trying to fax, scan, print, and copy something all at once. The machine can’t handle it. Due to the fact that the machine can’t take all this multitasking stress, it might just decide not to print an important incoming fax message.

So if you’re going to use an all-in-one printer it might be best to invest in multiple ones rather than have the whole office staff use the same one. Don’t worry, you’ll still save space in the long run.

3. Cut Time with a Laser Printer

While laser printers can come with quite the price tag, if you need to print stacks upon stacks of documents throughout your day, it might be a good investment for you.

Laser printers rely on toner to do their job instead of ink so it typically prints more documents per minute than almost any other printer on the market. Also, because it doesn’t use ink you don’t have to deal with smudges that happen when you accidentally touch a document when it’s still wet.

Laser printer cartridges do cost more money than your standard ink cartridges but you won’t have to change it as often so you still save money.

Cons of a Laser Printer

Again, laser printers come with a price tag. After you buy one you end up saving money on cartridges but the problem comes with being able to pay for its upfront cost.

Laser printers are a great choice if you print text only documents at your office but if you feel like you’ll need to print pictures at any point in your future you’ll want to get something else. Laser printers are horrible for photo printing.

4. Get Higher Quality with Inkjet

While laser printers can come with quite the price tag, if you need to print stacks upon stacks of documents throughout your day, it might be a good investment for you.

Laser printers rely on toner to do their job instead of ink so it typically prints more documents per minute than almost any other printer on the market. Also, because it doesn’t use ink you don’t have to deal with smudges that happen when you accidentally touch a document when it’s still wet.

Laser printer cartridges do cost more money than your standard ink cartridges but you won’t have to change it as often so you still save money.

Cons of a Laser Printer

Again, laser printers come with a price tag. After you buy one you end up saving money on cartridges but the problem comes with being able to pay for its upfront cost.

Laser printers are a great choice if you print text only documents at your office but if you feel like you’ll need to print pictures at any point in your future you’ll want to get something else. Laser printers are horrible for photo printing.

5. Look for Business Features

Picking out a printer is about more than just the quality of the prints. You also need to find one that has all the business features that you need. For example, you want one that can connect to your office’s wireless network. This is so all your employees can share the printer.

Also, sometimes you need to print confidential documents. If you’re worried about what that can mean for your security you should try to find a printer that will require you to put in a password before you can print.

6. It Should be Easy to Use

Best printers for small business are ones that are very easy to use. You don’t want to have to take time out of your busy business day to train your employees to do something as simple as run the printer. You also don’t want an employee to stand in front of the printer for an hour just trying to figure out how to print a document.

The printer you choose should be straightforward to use and quiet so nobody gets taken out of their work zone because someone had to print something. This will keep things productive.

Pick Out the Best Printers for Small Business

While you would think that something like picking out a printer for your business would be a simple endeavor, it’s actually quite difficult. There are a million types out there, all with different features. Use this guide for picking out the best printers for small business to find one that will work for you.
Do you need to buy a printer or have one serviced? Contact us with all of your important inquiries.

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