7 Tips for Choosing a Business Phone System
A promising Business Phone System is an essential need. According to the experts, the average salesperson should make about 60 phone calls a day. The exact number varies from office to office and depending on the employee’s job description, though. Still, one thing is for certain across all vocations: workers need the best phone service possible.
Whether you’re a small business that’s trying to get off the ground or a larger business trying to expand even further, looking into new phone options is always a good idea. After all, you should never skimp out when it comes to a service that’s so essential to your daily operations.
If you’re trying to decide on a phone system for your business, you might not know where to start. That’s where we come in! Read on to learn the most important things to consider when getting a new business phone system that will maximize productivity.
Do Your Research
Before thinking specifically about what you want, it’s important to do your research and think about your specific business needs. This will let you make the most informed and effective decision when deciding on the phone system that’s right for your business. Here, we’re going to talk about the most essential things to keep at the back of your mind.
1. Look At Your Finances
Before anything else, it’s important to consider your budget for changing around your business’s technology. Crunch the numbers and record how much you have to spend in a safe place. You could find an amazing deal, but that will be meaningless if you can’t afford it.
2. What Are Your Business’s Specific Needs
It’s an obvious fact that all businesses are different. From day-to-day operations to the type of thing being sold, marketed, or produced, there are a lot of different factors that go into how you’ll be using the phone system.
How big is your business? How many people are on the phone at a given time? While we’ll discuss this at length in the next section when we consider options, it’s important to know now that these are the questions to keep in the back of your mind.
Know Your Options
Once you know what your business needs and what you can afford, it’s time to get into the nitty-gritty. There are a few kinds of business phone systems out there that can get the job done. That only leaves the question of which will get the job done best. Read on to learn your options and get tips on how to think about the specific phone system possibilities.
3. Think About Traditional Landlines
When you hear about traditional landlines, you likely roll your eyes. After all, who uses such an obsolete technology? Well, it turns out that these phones aren’t entirely as obsolete as you might think… and in fact benefit many businesses.
Traditional landline phones are steady and reliable. They use Private Branch Exchange (PBX) hardware to make them run steadily. If your business is small and the lines won’t get jammed up, this is a rather inexpensive option.
4. Look Into Cloud SIP Trunking
Getting a Session Initiation Protocol (SIP) Trunk is also a viable- and possibly more efficient- option. Do you know how you can use the internet to video chat on Skype or Facebook? Of course you do: both use a Cloud-based Voice over IP (VoIP) software.
VoIP and SIP allow you to instantly connect with anyone over the cloud. They’re quick, efficient, and easy to use since they connect to the WiFi. Plus, as long as you’re careful to get the right amount of SIP Trunks, your phone lines will never get jammed.
5. Consider In-Office VoIPs
You can also get VoIPs within the workplace (or company) and control them yourself. While most VoIPs are accessed via the Cloud, you can install them so they use the internet systems within your office itself.
For more reasons on why VoIPs make sense for businesses, click here!
Get Second Opinions
Even the most seasoned business expert still has to consider others when making major decisions regarding the workplace. While the choice is ultimately up to you, others may have insight that you haven’t thought of. Here, we’ll give you a couple of tips on who to consult and how to consult them.
6. Talk to Your Employees
Did you know that only seven percent of employees feel productive at work? This is a sad fact, and a huge part of employee frustration is caused by outdated and obsolete technology not allowing them to work to the best of their ability.
This is why it’s important to consult your employees and see how they feel about potential phone systems you may select. These people will be the ones who have to live with your choice on the daily, and being heard during the decision process will allow them to feel like they have a say in their own workplace. For more productive employees, ask what they want in their office’s technology.
7. Consult the Pros
Your employee’s opinions are important in the theoretical sense since you’ll know the ideal phone system for your office. In a more practical sense, though, it’s important that you talk to professionals who know about IT and phone systems.
Look at the technology at Visual Edge to get an idea of the phone systems that we offer. Then be sure to reach out and ask us any questions you may have. We’re here to make your transition as smooth as possible and help you consider the implications of your budget and specific office needs.
Get the Perfect Business Phone System
Choosing the right phone system for your business can be tricky. Still, if you research correctly, look into your options, and talk to other people, you’re sure to find the phone system that’s right for you.
Now that you know how to pick the right business phone system for you, it’s time contact us! Our experts will help you pick the perfect phone plan for your business and give you the best services at an affordable price